Congress Contributors

All necessary information for Chairs, Speakers and Poster Authors of TERMIS EU Congress 2025.

Please log in to the conference platform to upload a profile picture, which will appear in both the list of contributors and the programme.

After login you can create your personal programme by saving favourites. To find your contributions, please use the “Search Function” and look for your presentation title, session title or your name.

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Poster Authors Speakers Chairs

Information for Poster Authors

Posters at the TERMIS EU 2025 meeting will be presented in person as paper posters.

They will appear on poster boards in different poster exhibition areas (see floor plan at site). Your poster location will be identified by your abstract number. Posters will be arranged numerically and organised by topic. Poster authors are asked to be present at their poster during the designated poster session.

Poster overview

To view the poster overview please click here. To find your poster, please use the “Search Function” and look for your abstract No., the abstract title or your name.

Poster guidelines

Accepted posters are printed paper poster (or cloth poster), shown at poster boards.
Poster authors have to bring their printed poster(s) to the venue.
Posters should be prepared in portrait A0 format: 1189 mm (46.8 inches) Height and 841 mm (33.1 inches) Width.
The fixation will be done with pins, which will be provided directly at the poster boards.
Authors are responsible for setting up and removing their posters during the below mentioned times.
Abstract title, author(s) and affiliation(s) should appear on top of the poster.
Please make sure that your poster can be read easily from a distance of 2 meters.
All posters must be written entirely in English.
Posters should be displayed on the assigned days.
Any posters displayed at a different time than specified. Any posters not collected by Friday at 16.00 will be discarded.

Poster set-up, presentation and dismantling schedule

Posters have been assigned to one of the below poster sessions.

Poster Session 1

Set-up: Tuesday, 20 May 2025, 08:00 – 10:00 h
Poster display days: Tuesday, 20 May 2025 & Wednesday, 21 May 2025
Author presentation hours: Tuesday, 20 May 2025, 19:00 – 20:00 h
Dismantling time: Wednesday, 21 May 2025, 17:30 – 19:00 h

Poster Session 2

Set-up: Thursday, 22 May 2025, 07:30 – 10:00 h
Poster display days: Thursday, 22 May 2025 & Friday, 23 May 2025
Author presentation hours: Thursday, 22 May 2025, 15:30 – 16:30 h
Dismantling time: Friday, 23 May 2025, 12:00 – 14:15 h

Poster Exhibition – Overview of Topics per Session

Please find the overview of all topics per sessions here.

Information for Speakers

Presentation Management

There are two options to hand in presentations:

1. Pre-upload – available until Sunday, 18 May 2025, 23:59 CEST

All speakers received the link to the pre-upload by mail. In case you have not received the message, please refer to denise.schuler@intercongress.de.

After the submission deadline on Sunday, 18 May 2025, 23:59 CEST, no pre-upload is possible anymore and the presentation has to be handed in on time in the Media-Check onsite.

2. Media-Check onsite

Our technical partner KRANZ LIVE is at your disposal onsite. The Media-Check is located on the Gallery in front of room K6-9. Please hand in your presentation at least one hour before the start of the respective session or the day before.

Please bring your presentation on a USB flash drive with you.

The use of own laptops for presentation is not possible.

General notes on presentation preparation & technical requirements

The displayed presentation time is exclusively for the talks. The time between the presentation slots is dedicated for Q&A.
Accepted presentation formats are PowerPoint and PDF. Not accepted formats are e.g. Apple Keynote etc.
The presentation format is 16:9.
Microsoft Office 365 on MS Windows 10 computers will be used during the congress.
If your presentation contains videos, embed them in the pptx presentation (linked videos are not recommended!). Common video formats are supported (preferred *.mov / *.mp4).
In order to avoid problems with the display of fonts, the use of the following widely spread fonts is recommended: Arial, Courier, Courier New, Geneva, Georgia, Helvetica, Times, Times New Roman. Presentations that use non-standard Windows 10 or Office 365 fonts should be saved with the “embedded fonts” option.
Please ensure sufficient size for texts, diagrams, illustrations, etc.
There is no size limit for the files, but please note that large amounts of data take some time to be transferred. Please allow sufficient time for this at the media-check.
Please ensure that you check your presentation for spelling or other errors before uploading it to the pre-upload or at the media-check onsite
It is mandatory to include a slide with the financial disclosure statement directly after the intro slide. The financial disclosure slide should give information about your relation to companies (consultant, royalties, financial support or grants) and how this affects your paper/presentation. Please find a template here.
Your presentation slides must not offend neither personal nor intellectual property rights. Responsibility and liability lie exclusively with you.
Presentations must be handed in beforehand via the pre-upload or onsite at the media-check at least one hour prior to the beginning of the session.

Onsite

All contributors are kindly asked to be in the session room at least 10 minutes before the session starts. Please introduce yourself to the chairs of the session.
The first row of each lecture hall is reserved for the speakers, please take a seat up in the front.
It is essential to keep in the time frame of your presentation within the session. A system of time keeping will support you. The displayed presentation time in the programme is exclusively for the talks. The time between the presentation slots is dedicated for Q&A.
The use of own laptops for presentation is not permitted. Please bring your presentation on a USB flash drive with you to the Media-Check.

Opening hours Media-Check
Tuesday, 20 May 2025: 08:00 – 18:00 h
Wednesday, 21 May 2025: 08:00 – 18:00 h
Thursday, 22 May 2025: 07:30–18:00 h
Friday, 23 May 2025: 08:00–13:00 h

Contacts in advance:
Technical service KRANZ LIVE: Termis@kranz.live
TERMIS Programme Team: denise.schuler@intercongress.de

Contacts on-site:
The team from KRANZ LIVE is available in the Media-Check
The congress organizing team is available at the registration counter

Information for Session Chairs

General information for chairs

As it is tradition during TERMIS congresses, there is a team of chairpersons consisting of one or two experienced chairs and one chair from the TERMIS Students and Young Investigarors section (SYIS).

Please familiarize yourself with the session schedule, the speakers, the co-chairs as well as the room prior to the session.
All contributors are kindly asked to be in the room at least 10 minutes before the session starts.
In the beginning of the session, please remind the audience not to take pictures of the presentations.
The presentation upload is managed centrally in the Media-Check. All presentations have to be handed in beforehand. The use of own laptops for presentation is not possible. The technician in the room will start the presentations.
It is essential to keep in the time frame of the session. A system of time keeping will support you. The displayed presentation time in the programme is exclusively for the talk. The time between the presentation slots is dedicated for Q&A. Please check your session timing in advance. Due to shortterm cancelations there is more time for discussions or Q&A in some sessions.
There are fixed microphones in the audience in every room. Exclusively in Hall 4, there are “Throw microphones”. An assistant will support you with them.

Innovation • Translation • Digitization

Innovation Translation Digitization

Together we are shaping the future by connecting scientific diversity

Any questions?

Programme
Denise Schuler
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